BestLOC is a complete management system developped specially for event hire companies.
 
Composed by fully integrated modules, BestLOC attend the sectors of registration, commercial, logistics, supply and financial, allowing you to have full control and management of all operations in your business on a safely and pratical way.

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FEATURES

DATABASE

  • PERSONS OR COMPANIES: clients, suppliers, contacts, etc.

  • ITENS – maintenance of cadastration of itens, identifing the main characteristics, guarantees an organized and solid structure, allowing elaborated management analisys.

  • KITS – with the grouping itens function, the KITS allow countless operative and comercial facilities

  • SERVICES – Services like cleaning, mounting, installation, waiter, and others can be registered on this module, allowing full integration with the comercial module (quotation and orders) and  consequently with financial.

QUOTATIONS / ORDERS

  • ​ GENERATION of quotations is sent to the cliente by e-mail in PDF format.

  • RESERVE operation is transformed in ORDER and it is integrated to the supply and to the financial.

  • Main feature: STOCK FLUX.

  • When the quotation is confirmed in the system, it validates the stock quantity, and it validate the amount of itens on the supply and indicate eventual impossibility of delivery.

  • Payments made integrated to accounts receivable and cash flow, allowing the sealing of the location.

AGENDA

  • GLOBAL vision of all orders (RESERVED and/or in progress).

  • Allow the management over the commercial and logistics departaments.

LOGISTICS

  • Makes avaiable ALL the operations related to shipping and collecting processes.

  • Allow to inform the system about EQUIPMENTS UNDELIVERED (GIVEN UP), DAMAGED (REPLACEMENT) AND LOSSES (BREAKAGE).

  • If used correctly, the system guarantees FULL CONTROL OF SUPPLY.

  • LOADS PLAN

    • Is na OPTIONAL  function, but very importante to companies that have a LARGE VOLUME OF SHIPMENTS AND COLLECTS.

    • Integrated to GOOGLE MAPS, the system will show you visually the route to be traveled according to the planned route.

    • Provides efforts optimization with cost reduction.​

FINAL POSITION

  • ​Responsable for the location process closing.

  • Through this module is possible consolidate all the informations related to the served orders making the launch of values corresponding to REPLACEMENT, and manipulation of DISCOUNTS or increases.

  • The FINAL POSITION repor tis sending by e-mail, and the information  are presented clearly and precisely to your clients.

  • Fully integrated to finnancial, after the sealing, values to be charged are automatically launch on accounts receivable.

  • CREDITS AND DEBTS

    • In many cases the system consider the received values at the hire hiring moment are bigger than the closing of the transaction.

    • The system may automatically manage the CREDITS / DEBTS of your clients on a checking account format.

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SUPPLY

  • Complementary TOOLS like INDIVIDUAL MOVEMENT of of materials, acquisitions/entries and another operations.

  • RETURN OF EQUIPMENT 

    • Vital operation if your company admits the return of the equipment hired by the clients, after the closing process  (FINAL POSITION).

    • The system manage the CREDIT relating to the values of return equipment, and also update the supply  automatically.

  • MAINTENANCE

    • Appropriate control to keep the quality of the hired equipments. 

    • It ensures the control over the location availability. 

    • By using this feature you will BLOCK the unavailable itens, avoiding the incorrect hire until it returns to be available.

FINANCIAL

  • ​It is based on management of na structure of a chart of accounts and a cost center.

  • ALL the entries generated at accounts receivable and accounts payable are neatly made and previously classified.

  • Totally integrated to the commercial module and to FINAL POSITION module, the discharge entries are made through the entries on CASH FLOW.

  • Targeting the protection of financial sector, guarantees that ANY entries/discharge can be excluded and allow to visualize clearly and objectively any eventual reverses.

  • FIXED ACCOUNTS

    • It facilitate and speeds up the recurrent entries like expenses with electric power, water, PHONE, salaries, etc.

    • All the entries made on this register are carried to ACCOUNTS RECEIVABLE and ACCOUNTS PAYABLE with a simple click.

  • COST CENTER

    • One of the pillars of financial management.

    • Available to multiple centers of cost according to the client demand.

    • Through this functionality is possible to manage SEVERAL COMPANIES of the same group, in only one system.

  • BANK ACCOUNT INTEGRATION

    • It eliminates the rework and reduces the failure probability.

    • All you have to do is to excute the routines of GENERATE  CONSIGNMENT and PROCESS RETURN so the system may GENERATES the files according to the required format of the banking network, and make the discharge of the securities according to the data sent on the return file.

    • The orders of the bank are GENERATED for the system, already with bar code.

    • ALL the instructions (protest, extension, discount, cancellation, etc) commanded and processed by the collecting bank are registered on the system.

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